Digital accounting

“”Change is the only constant in life”; is a famous saying of the Greek philosopher Heraclitus. A company’s
quick reaction to unexpected
challenges is essential in today’s rapidly changing business environment.

No industry is immune to change, and companies that can quickly and effectively adapt to change can do
much more than merely survive – they can thrive by turning those challenges into opportunities.

Many of these changes are driven by new technologies, and accounting is not an exception to that.

Although some accounting experts do not foresee a bright future in the digital world, technologies such as
cloud data management,
automatisation od processes and ERP software prove that accountants will finally be freed from disorganized piles of paper and late- night bookkeeping.

But before we get to what cloud accounting is, we should start with what is a cloud? Cloud computing
is a hardware-software
infrastructure somewhere on the Internet and helps you access data and software anywhere and anytime. It is the central hub where
your data is stored. For example, your internet banking data is available to you anytime and anywhere through the of
your business bank.

This brings us to what accounting is in the cloud. Basically, your business
records are kept in an online accounting system. Cloud accounting software allows you to access all your documents and data from
anywhere, which makes this very valuable for teams that work virtually, i.e. from home, or that need to be flexible with the location of where they do their business
activities or plan and monitor their business. Many companies are turning to cloud accounting for
collaboration, a secure place to store data, and the flexibility of not being
tied to a desk. Cloud accounting is done online and the software is not
installed on your computer desktop, nor you have to maintain your books
manually. Cloud accounting works by hosting the accounting software on a
secure remote server instead of on the premises of your company or even your accounting agency. All
records of income, expenses,
liabilities and assets are sent to a remote server. Accountants access
them from their office or, as is
convenient for them, process them through this software in the cloud, after which they are available to you again, processed, in the form of reports, at any time you need them. All data about your business between your computer, i.e. the accountant’s computer, and the server is encrypted, similar to bank transactions, which makes it available only to those who have the
login and passwords to access this data. Accounting in the cloud is more efficient than its traditional counterparts because it allows you the first-class availability of business, paperless business, simple
delivery of invoices and other
documents to experts in the
accounting agency by taking photos from your phone or uploading documents to accounting system.
information about your business at all times, daily email reports on

What is Cloud Platform?

TiramisuERP is available “on line” through a “cloud” platform that was created precisely to solve a large number of problems that companies
have when using the information
system.

What is “cloud”?

The term “Cloud computing” represents the delivery of computing resources and capacity as a service that you can use whenever you want. See an explanation of this term on Wikipedia.com. In the case of TiramisuERP, this means that we are able to offer you the use of a business information system as a service, without the need to have your own server, computer network and other resources necessary for the operation of the information system, security and availability of data.

Paperless business - online exchange of documents

For many micro and small businesses, precisely the submittion of documentation to the agency is a problem. As the accounting agency is usually not close to your business premises, it represents a big waste of time in submitting documentation for bookkeeping and other activities of the agency. Many have transferred this process to different courier services, which represents additional costs in business. The dynamics of submitting documentation to the agency is often reduced to monthly cycles in order to meet the legal requirements for monthly tax declarations, and therefore the data resulting from the accounting process are not available for the company to use operationally or strategically.

However, the process of document exchange can be digitalized. Digitalniracunovodja.com gives you an opportunity to access the TiramisuERP.com business information system through which you simply take a picture or scan documents and send them electronically to your accountant, who will automatically receive a notification that he/she has received new documentation for bookkeeping.

Clients are provided with a mobile application that allows them to access the system, take photos of the documentation and upload it to the server. If it is an invoice that has been fiscalized and has a QR code, TiramisuERP will read the details from the invoice and prepare the data for the accountant for easier, faster and more accurate posting.

Your accountant, when he/she receives the notification, looks at it and registers it, and immediately after that the reports on your business are up-to-date.

Efficiency and promptness

Accounting in the cloud speeds up communication between the client and the agency. Thus, bookkeeping as well, i.e. the processing of documentation is faster and more efficient and with a significantly reduced probability of making an error. As a result, the client of the agency receives daily operational reports on the business activities.

Availability and usability of accounting and financial data

As we mentioned, in the traditional way of communication with your accounting agency, the dynamics of document exchange is slow, but in addition, the software used by the agency is not available to you because it is installed on their server in their office. Therefore, you are forced to call your accountant if you need some information, for example, the financial card of a customer or supplier, an overview of debts and receivables, balance sheets and profit and loss accounts, etc.

Cloud accounting allows you to access your company’s data at any moment and on any computer or even mobile phone. The accountant records the documents, and you use the data in the form of a report. This will allow you not to keep duplicate records of invoiced services and billing in Excel or similar programs, which will truly save you time.

You have an opportunity to view reports such as:

1. Financial card of associates

2. Structure of debts and receivables of each associate and value date

3. Profitability

4. Balance sheets and income statements

5. VAT declaration

6. Payrolls of employees

The possibility of using the same software for the client's primary activity

This is actually a so-called “win-win” situation when the client also starts to actively use the business information system in the TiramisuERP.com cloud for his/her primary activity, which can be: provision of various services, retail, wholesale, service, hospitality facility, production, etc. The client creates invoices or goods receipts or other documents, and they are automatically posted according to the prepared posting schemes, and financial data becomes available to you at the same time. The accountant supervises and corrects postings, posts statements from bank accounts, cash register, travel orders and prepares tax returns based on this data.

This type of process provides the client with an identical process as if he had his own employed accountant within the company, in the same office, and of course on much more favorable terms.

Notifications

When you are a client of an accounting agency that uses the business information system TiramisuERP.com in the cloud, you can expect daily email notifications about your business such as:

1. Daily report on changes in accounts with commercial banks and the current account balance

2. Daily traffic report for the previous day

3. Currency expiration notifications for the next day's incoming expense account

4. Notification of the expiration of the payment currency for issued invoices

5. Monthly report on profitability (overview of all income and expenses per month with presentation of the final business results)

Is your financial data safe on the Cloud system?

Cloud-based systems offer security at the highest level. Without logging in, no one can access your data. Online, your financial information is stored on secure servers, not on your computer’s hard drive. Along with this, your data is secured on backup servers that ensure business continuity in the event of a natural disaster. All data is transferred and stored according to the principle of eBanking solutions that you all probably already use.

The future is in cloud accounting. Systems are constantly being upgraded and changed. New technologies are developing and more and more businesses are turning to virtual offices.

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